Ultimate Checklist For Perfect Event

Planning an event can be stressful. Where do I start? How many people do I invite? Do I provide food? It can be a logistical headache, especially if you don’t take the time to plan the event.

So, is there a magical formula for the perfect event? Maybe not, but here are 7 things to consider to achieve your DREAM event.

1. Theme

Is this a wedding party, business luncheon or kid’s birthday party? This will depict the atmosphere of your event. Setting up themes for your event will provide you an overall planning direction.

Example: a kid’s birthday party with a cartoon theme would mean plenty of fun stuff.

2. Scale

How many guests are you expecting to your event? A small gathering of 30, a medium sized work party of 100 or a large scale banquet dinner of 500 makes a whole lot of difference in the preparation process of the event. That’s why, you should create a guest list to have a clear picture. Here are some tools that you can use to organize your guest list:

3. Budget

Running out of money during the planning process can be frustrating. It would also mean your event might not turn out as good as it could have been.To avoid this you need to allocate sufficient amount of budget to each key aspect of the event; venue, food and entertainment. Doing this will also allow you to plan the event around your budget and stretch it to make the best event possible. If budget permits, get an event planner to ease the whole process.

4. Venue

Now that you have your theme, guest list and budget sorted out, the venue should be next on your checklist. A community hall? A hotel ballroom? Your beautiful home?

A few things you should definitely take note:

  • Is it easily accessible to my guests?
  • What are the transportation options available? By car, LRT/MRT or Grab?
  • Does it have sufficient parking space?
  • Can the venue fit all my guests comfortably?
  • Does the venue have sound, lighting and projection equipment suited for your needs?

5. Menu

The food menu is an important aspect of any event. Most events are not complete without any food and drinks being served. Whether you are organising a cocktail party or a banquet, picking the right vendor could make or break your event – you do not want to leave your guests hangry.

Things to take note:

Food Preferences:

  • Pork-Free
  • Vegetarian
  • Western
  • Asian
  • Gluten-Free
  • Non-Spicy

Food Allergies:

  • Nuts
  • Seafood
  • Soy
  • Lactose-based
  • Eggs
  • Wheat & Grain


  • Alcoholic
  • Non-alcoholic
  • Carbonated Drinks
  • Mocktail
  • Juice

6. Entertainment

There are likely going to be a few generations of people in one room, so try to get entertainment that will be enjoyed by all! Music is the best backdrop for any event. Choose your playlist wisely to complement the atmosphere of your event.

Here are some suggestions of playlists:

  • Wedding
  • Corporate
  • Kids Party

7. Decorations

Last but not least, good decorations will give your event a boost from 4 stars to 5 stars. Every element counts, from choice of canopy to tables & chairs, food trays to cutlery, and even the colour of the rubbish bag plays a role in your event!

For example, a simple tiffany blue ribbon over the Chiavari chairs will add a touch of grandeur. A change of plain canopy to a crystal canopy would sprinkle magical dust. You get the picture now.

Lucky for you, WYK has been realising DREAM events over 30 years, get in touch with our consultants and make your dreams come true.